Our expertise

As a professional organiser of congresses, we have expertise in many areas

MANAGING YOUR INTERNATIONAL CONGRESS PROPOSAL

Advising you during the application phase

• Comparing destinations
• Booking the venue
• Establishing the budget
• Suggesting lobbying activities
• Identifying opportunities for fund-raising

Working alongside you to ensure the success of the project

• Advancing promotional expenses
• Drafting the application package
• Creating a promotional film
• Examining the financial implications
• Promoting the event at other congresses
• Receiving the Selection Committee

Organising the congress

• Managing the logistical aspects
• Ensuring the administrative aspects are managed and monitored
• Promoting the event actively and effectively
• Measuring and optimising sales revenue
• Facilitating the visa application process
• Negotiating contractor rates

DEVELOPING YOUR PROFESSIONAL EVENTS FOR THE LONG TERM

Increasing your impact

• Identifying and achieving your Committee’s objectives
• Identifying the key factors for success
• Elaborating the communications policy
• Designing your brand identity
• Ensuring your brand gets exposure
• Encouraging registrations and partnerships
• Evaluating and optimising the return on investment for partners and participants
• Developing new forms of partnerships

Innovation & leadership 

• Online management of registrations, abstracts, hotel bookings
• Webcasts
• E-posters
• Promotion on social media platforms
• Video streaming (live courses)
• Interactive voting
• E-learning portal
• Smartphone applications

General event coordination

• Identifying key suppliers
• Negotiating booking conditions
• Pre-financing operations
• Coordinating the logistics
• Adapting orders to actual requirements
• Monitoring the progress of the project
• Hosting meetings
• Managing the event on-site

Administrative management

• Monitoring the budget
• VAT-related formalities
• Managing registrations
• Managing hotel bookings
• Managing the summaries and speakers
• Monitoring results
• Facilitating the visa application process
• Organising the insurance policies

CREATING THE MEETING PLACE FOR YOUR COMMUNITY

Defining the concept

• Identifying and studying the target audience
• Conducting market research
• Helping to define the concept, the programme and the format
• Identifying the key factors for success
• Exploring and managing strategic alliances

Funding

• Making cash advances
• Assuming the financial risks
• Elaborating partner offers

Communications

• Running promotional and marketing campaigns in the media
• Planning and implementing direct marketing
• Coordinating strategic networking
• Choosing communication and distribution channels
• Presenting the project during industry events
• Communicating with institutions
• Evaluating the returns

Implementation

• Managing logistics, administration and promotion
• Drawing up contracts to formalise agreements with partners and contractors
• Negotiating training approvals
• Monitoring the progress of the project
• Checking the quality of the services

Developing and ensuring long-term viability

• Analysing stakeholder satisfaction
• Adapting the concept and contractors to expectations
• Increasing communications about the event
• Consolidating and optimising partnerships
• Identifying the latest news and trends
• Measuring results