Congress organisation: Know-how
At Europa Organisation, every event is the result of a relationship of trust developed over time with the communities who entrust us with their projects. We are committed partners, attentive to our clients’ expectations and dedicated to making each congress a useful, inspiring occasion that fosters progress.
Responsibility
& Commitments
Our responsibility?: to create spaces for exchange, learning and inspiration, where the transmission of knowledge, sharing of experiences and meeting others are at the heart of the experience. We prioritize co-creation and tailored support, so each edition acts as a driver of collective development and a reliable benchmark for participants.
CSR commitments: We help you define your objectives, raise awareness among stakeholders, and showcase your progress to the community. Waste reduction, local caterers, eco-designed stands, sustainable mobility and carbon offsetting: our approach is based on measurable actions that are eligible for official accreditation or labelling.
Consulting, Coordination
& Project Management
Consultancy & Project Management
From the start of our collaboration, your Project Manager will be fully committed to working alongside you to define the strategic direction of your event. He advises you on key decisions, offers tailored solutions, and actively challenges your ideas to maximise every aspect of the congress.
Relying on a clear action plan and a detailed timeline, he monitors key success indicators and coordinates all stakeholders, from the initial exchange to the final review. Our strength lies in the integration of all the necessary expertise, orchestrated within a united, committed and responsive internal team. This organisation enables us to ensure seamless exchanges, swift mobilisation of expertise, and secure management of the budget at each stage.
Programme coordination
Working closely with your scientific committee, we support you in the design and implementation of your programme.
We assist you with the selection and scheduling of topics, organising calls for papers, liaising with speakers, and managing their contributions. We are present throughout the entire preparation phase, during and after the congress.
Development of social programmes
Welcome reception, themed evenings, and other events held in parallel with the scientific programme: We create convivial events that foster networking.
These memorable moments, conceived with simplicity and authenticity and in compliance with regulations, strengthen the cohesion of the congress and leave participants with a lasting memory.
Commercial activity,
Promotion & Communication
Commercial activity
Our team defines the commercial strategy, develops partnership proposals, and negotiates sustainable and balanced collaborations with laboratories and healthcare stakeholders. With an ethical and transparent approach, we highlight innovations and offer meaningful visibility to the medical community, while guaranteeing the scientific independence of the programme.
Regular reporting allows you to monitor sales progress, conversion rate, sponsor satisfaction, as well as the quality of interactions with the medical community and key opinion leaders.
Our objective: secure your budget and strengthen, edition after edition, the reputation of your congress among laboratories and healthcare professionals.
Marketing & communication
Graphic design, editorial storytelling, organic and paid digital campaigns, media relations: We deploy a 360° plan that brings your congress to life all year round.
Each channel – website, social media, newsletters, application – is animated with high-value content to stimulate submissions, build community loyalty, and attract new visitors. Analytical dashboards allow for continuous adjustment of actions.
Participant, Speaker
& Exhibitor Management
Participant management
From online registration through to the issuing of attendance certificates, we offer a seamless participant experience.
The multilingual registration platform, smart badges, and a responsive support service guarantee comfort and reassurance for delegates. On site, digitised access control speeds up registration, while real-time statistics optimise your operational decision-making. Each participant feels guided and valued.
Speaker management
Invitations, travel, accommodation and personalised online spaces: We orchestrate every aspect of the speakers’ participation so that they can focus on their presentation. From personalised correspondence to technical briefings, we ensure a smooth and welcoming experience.
This attention enhances the scientific quality and the overall satisfaction of speakers.
Exhibitor management
Optimised exhibition floor plan, detailed technical guide and dedicated hotline: Our teams take over from our sales teams as soon as contracts are signed in order to simplify the exhibitors' journey. We ensure compliance with safety standards, consistent signage, and comfort during assembly.
Objective: to offer an exhibition that enhances value, fosters business exchanges, and showcases innovative solutions.
Hotel reservation
Our subsidiary, Europa Booking & Services, negotiates blocks of rooms near the event at preferential rates, manages rooming lists, and provides 24/7 assistance.
The geolocated booking platform simplifies the choice of accommodation, whether by budget or proximity to the congress venue. A single point of contact ensures quality of service before, during and after the event.
Grant Management (MedTech Europe Code)
We support organisers and beneficiaries through the regulatory maze of grants. Identification of fundable schemes, preparation of application files, accounting monitoring and transparent reporting: You gain clarity and security.
Participants, for their part, have a single point of contact for their procedures, from application submission to post-event justification.
Technical solutions,
Audiovisual & Digital activation
Technical solutions
Mobile application, access control, digital sign-in, scan leads, preview room: Our proprietary tools streamline operations and enrich the participant experience.
The centralised interface enables your team to track key metrics (entry flows, app engagement, stand visit rates) and adjust the system in real time. Secure and scalable, these solutions protect participant data in compliance with GDPR requirements.
Audiovisual production and scenography
Our dedicated in-house team, HD control rooms, multicam recording and live streaming transform each session into lasting and accessible content.
We also design the lighting and scenography to maximise the impact of your messages without ever overshadowing the content. Thanks to discreet yet rigorous technical supervision, speakers and participants share the same quality of experience.
A dedicated studio within our Paris offices is a key asset for producing video content related to the congress.
Digital activation
To broaden the reach of your events, we create hybrid or fully digital formats combining interactivity, accessibility and data analysis. Indexed replays, moderated chat and immersive platforms promote interaction and extend the life of the congress beyond the date and location of the event.
You thus reach an international audience composed of healthcare professionals, the medical community and opinion leaders, while also gaining access to detailed statistics on their scientific engagement.
Beyond technical expertise, we offer you our editorial expertise: support your attendees, structure the content, highlight key messages and ensure clear, attractive dissemination that accurately reflects the scientific issues.
Thanks to our Paris-based webTV studio, we produce live and replay sessions that showcase scientific content and strengthen its impact within the medical community.
